Help on Protocol Settings - E-mail page (Properties)

Protocol Settings - E-mail
This page allows you to configure the settings for the e-mail feature.

Machine's E-mail Address
Enter the printer's e-mail address within 63 bytes. The characters that can be entered include alphanumeric characters, periods (.), hyphens (-), underscores (_), and an at mark (@).
This will be the address used when sending e-mails to the printer. The address will also appear after "From:" on e-mails sent from the printer.

SMTP Server Address
Enter the IP address of the outgoing e-mail server to be connected via SMTP protocol. Or, enter the FQDN (Fully Qualified Domain Name). The characters that can be entered include alphanumeric characters, periods (.), and hyphens (-).

SMTP Server Port Number
Enter the port number to be used on the SMTP server. The port number should be 25 or any number between 5000 and 65535.

E-mail Send Authentication
The printer supports the following login methods. Ask your sever administrator which login method is used by the SMTP/POP server.

- POP before SMTP login feature (PLAIN/APOP)
- SMTP Authentication login feature (PLAIN/LOGIN/CRAM-MD5)

When [SMTP AUTH (AUTO)] is selected, the printer automatically supports PLAIN/LOGIN/CRAM-MD5. If the login feature is not used, select [Invalid].

Login Name
Enter the login user name for the SMTP server within 63 bytes. The characters that can be entered include alphanumeric characters, periods (.) hyphens (-), underscores (_), and at marks (@).

Password
Enter the login password of the SMTP server within 31 bytes. The characters that can be entered include alphanumeric characters and symbols.
The password is displayed in 5 asterisks (*), regardless of whether it has already been set or not.
To enter a password, delete all the asterisks and then enter the password.
If the text box is left blank, the original setting will remain valid.

SMTP Server Connection Status
Displays one of the following five messages according to the status of connection to the outgoing e-mail server.

- Disabled
  The e-mail port is inactive.
- Not connected
  The status after the e-mail port has been activated and before the first e-mail transmission (SMTP)/reception (POP3) starts.
- Connecting...
  The status after an e-mail transmission (SMTP)/reception (POP3) started (the printer is connected to the server) and before it completed. (the printer is disconnected from the server).
- Ready
  An e-mail transmission (SMTP)/reception (POP3) completed successfully. This status continues until the next e-mail transmission (SMTP)/reception (POP3) starts.
- Unable to connect
  An e-mail transmission (SMTP)/reception (POP3) completed abnormally. This status continues until the next e-mail transmission (SMTP)/reception (POP3) starts.

POP3 Server Address
Enter the IP address of the incoming e-mail server to be connected via POP3 protocol. Or enter the FQDN. The characters that can be entered include alphanumeric characters, periods (.) and hyphens (-).

POP3 Server Port Number
Enter the port number to be used on the POP3 server. The port number should be 110 or any number between 5000 and 65535.

Login Name
Enter the user name for the incoming e-mail server within 63 bytes. The characters that can be entered include alphanumeric characters, periods (.), hyphens (-), underscores (_), and an at mark (@).

Password
Enter the password for the incoming e-mail server with up to 31 bytes using alphanumeric characters and symbols.
The password is displayed in 5 asterisks (*), regardless of whether it has already been set or not.
To enter a password, delete all the asterisks and then enter the password.
If the text box is left blank, the original setting will remain valid.

POP3 Server Check Interval
Set the interval to check for new e-mails sent to the incoming e-mail server. The interval can be set within the range of 1 to 255 minutes.

APOP Settings
Select [Enabled] if the incoming e-mail server supports APOP.

POP3 Server Connection Status
Displays one of the five messages according to the status of connection to the incoming e-mail server. Clicking the [Refresh] button refreshes the messages. Refer to [SMTP Server Connection Status] for details about the displayed contents.

Retrieve E-mail Now
Click this button to check whether new e-mails have arrived at the incoming e-mail server.
This button appears only when the E-mail Alert port is enabled.

Permitted E-mail Address

E-mail Address 1-4
To impose restrictions on e-mail reception, enter the e-mail addresses you permit to receive e-mails from within 31 bytes. The characters that can be entered include alphanumeric characters, periods (.), hyphens (-), underscores (_), and an at mark (@).
You can specify up to 4 permitted e-mail addresses. If none is specified, all e-mails will be permitted.

Password

Password for Read-Only Data
When setting a password for read-only access, enter the password in the text box. The password should be entered within 7 bytes using alphanumeric characters.
This password will be used when viewing e-mail attachments received by the printer via the E-mail Alert feature.
The password is displayed in 5 asterisks (*), regardless of whether it has already been set or not.
To enter a password, delete all the asterisks and then enter the password.
To clear a password, leave the text box blank.

[Apply] button
[Undo] button